Introduction

The Victorian Government is investing $45 million to bring the authoritative map of Victoria’s property boundaries further into the digital age, ensuring that one of the State’s most important datasets is accurate, useful, and easy to maintain.

The Digital Cadastre Modernisation Program will be delivered by the Department of Environment, Land, Water and Planning (DELWP) through Land Use Victoria (LUV) and involve upgrading to a highly accurate digital dataset by 2020.

Based on a successful pilot carried out in 2017, the process for implementation began in late 2018 and involves four key phases:

  • Phase 1 Back Capture: Capturing accurate digital data from registered paper documents relating to plans and surveys of Victoria’s 3.3 million properties. Where necessary, it will also utilise imagery and automated methods to capture property boundaries defined by natural features such as rivers and streams.
  • Phase 2 Adjusting: migrating the data from the digital files into a database and adjusting it to meet the spatial requirements of the program.
  • Phase 3 Integration into Vicmap: At this point, the updated cadastral data will “go live” to users in Vicmap Property, enhancing data locational accuracy and digital delivery. The location changes will cascade through relevant Vicmap Products (Planning, Admin etc). There will be a program of engagement to support stakeholders and users during the implementation.
  • Phase 4 Automate plan registration and ongoing data updates: Automatically maintain and update the digital cadastre from data sets provided by licensed surveyors with the lodgement of plans and surveys in the registration system. This maintenance will enable the continuous and seamless integration of related data across the land, property, and planning systems as well as facilitate an increased application in the broader spatial domain.

Terms of Reference for the Reference Group

Scope

The stakeholder reference group will provide strategic advice on the Digital Cadastre Modernisation (DCM) project deliverables across Stages 2, 3 and 4 and during the development of the engagement roadmap for the project.

Role

The stakeholder reference group will have a sector advocacy and liaison role, rather than a formal decision-making role.

Responsibilities

The responsibilities of the Stakeholder Reference Group are to:

  • Bring ideas and issues of significance to the table for discussion
  • Suggest improvements to the process of the project
  • Provide a conduit into their representative industry or sector
  • Consult with and inform others in their industry or sector
  • Represent their organisational perspective
  • Respect confidential information
  • Identify opportunities for innovation or early benefit to users
  • Advocate for and support the project success

The responsibilities of DELWP are to:

  • Appoint the members
  • Organise meetings, agendas and relevant materials for the members
  • Communicate with and involve the Stakeholder Reference Group in a timely fashion and in a meaningful way
  • Listen and transfer feedback to the project team and project steering committee
  • Develop and circulate minutes, agendas and relevant materials

Requirements

  • Meetings to occur bi-monthly, located in Melbourne always supported by teleconferencing, or as determined by the members

Term of operation of the reference group

  • The inaugural Reference Group will commence before the end of June 2019 and operate until end of June 2020

Membership 

DELWP has appointed representatives from a cross section of industry and government stakeholders that will be impacted by the outcomes of the DCM Project. Members of the Reference Group come from a wide range of sectors including (but not limited to):

  • Government departments and agencies
  • Local Government
  • Utility Providers
  • Surveying profession
  • Spatial profession
  • Universities/researchers/training providers
  • Data aggregators/providers
  • Building, property and construction sector
  • Industry bodies.

Selection Process

A panel within Land Use Victoria selected the members of the Reference Group based on the criteria outlined below. 

Selection Criteria

  • The member’s representativeness of the sector they work in
  • The member’s ability to communicate to networks in their sector
  • Their commitment to advocating for the project
  • Their ability to contribute positively and constructively to discussion surrounding the project in a collaborative fashion
  • Their relevant skills and experience; knowledge and experience in surveying and/or spatial science was highly regarded.
  • The member’s ability to commit to the meeting schedule and to provide timely input to the project.

Key Dates

Activity

Date

EOI Opens

20 May 2019

Close of EOI

7 June 2019

Assessment of applications

10-19 June 2019

Confirmation of membership

25 June 2019

Intended first meeting date of Reference Group

Late July 2019

Questions?

Please send an email to katherine.williams@delwp.vic.gov.au

Katherine Williams, Digital Cadastre Transformation Manager

Page last updated: 05/07/19