When using the model policies and guidance on this page please note that the term ‘Gifts’ also includes benefits and hospitality.

Model policies

  • Your agency must have a ‘responding to gift offers’ and ‘providing gifts’ policy for its board members and employees.  
  • Your agency’s policy on these topics should be consistent with DELWP’s model policies.
  • DELWP’s model policies are tailored for its agencies. Your agency should use DELWP’s model policies instead of the generic model policy issued by the Victorian Public Sector Commission (VPSC).

Responding to gift offers - Standard for major agencies

Incorporates the Minimum accountabilities for managing gifts, benefits and hospitality plus other governance obligations and good practice.

On Board Gifts Model Policy (PDF, 206.7 KB)
On Board Gifts Model Policy (DOCX, 337.9 KB)

Providing gifts – Standard for major agencies

Available soon. DELWP agencies will be notified.

Small committees of management

See the committees of management support module for small (category 3) committees of management of crown land reserves.

Templates – major agencies

Gift offer declaration form

The template form is Appendix 1 of DELWP’s model policy on responding to gift offers (above). Use it instead of the generic VPSC form.

Gifts register

The template register is Appendix 2 of DELWP’s model policy on responding to gift offers (above). Use it instead of the generic VPSC template.

Privacy collection statement

A companion to the model policy.  Assists agencies to comply with privacy laws.

Privacy collection statement gift offers (PDF, 102.6 KB)
Privacy collection statement gift offers (DOCX, 176.9 KB)

Guidance notes

Responding to gift offers – an Overview

  • Easy-to-read overview of a board member’s obligations and good practice
  • Include in induction kits for board members of all major agencies
  • Also helps experienced board members to stay up-to-date
  • Also suitable for use by employees.

Responding to gift offers – an overview (PDF, 143.5 KB)
Responding to gift offers – an overview (DOCX, 267.8 KB)

Providing gifts – an Overview

Available soon. DELWP agencies will be notified.

Small committees of management

See the committees of management support module for small (category 3) committees of management of crown land reserves.

Governance links

Related support modules

On Board has related support modules for DELWP board members, including:

Victorian Public Sector Commission (VPSC)

As part of its role in promoting good governance in the public sector, the VPSC publishes information on gifts, benefits and hospitality. IMPORTANT NOTE! The binding Minimum accountabilities for managing gifts benefits and hospitality are incorporated into DELWP’s model policies. Use DELWP’s model policies and template declaration form and gifts register instead of the generic VPSC ones.

The VPSC also publishes the Directors’ Code of Conduct, which applies to board members, and the Code of Conduct for Victorian Public Sector Employees, which applies to employees of DELWP agencies.

Watchdog agencies

As part of their watchdog role, the Victorian Ombudsman, the Victorian Auditor-General’s Office (VAGO), and the Independent Broad-based Anti-corruption Commission (IBAC) also promote a high standard of public sector governance. For further information see the Integrity complaints support module.

For example, some reports published by the Ombudsman and VAGO investigate whether gifts, benefits and hospitality have been properly accepted/refused and declared by board members and employees of public sector agencies.  Other agencies may find these reports useful reading.

Background information

Your agency should use DELWP’s model policies and template declaration form and gifts register instead of the generic VPSC ones.  DELWP resources are tailored for its agencies. (The minimum accountabilities are incorporated.)

Governance obligations in relation to gifts, benefits and hospitality include:

  • The binding Minimum accountabilities for managing gifts, benefits and hospitality (which are located in the VPSC’s Gifts, Benefits and Hospitality Policy Framework, which is advisory)
  • section 81(1)(g) of the Public Administration Act (PAA)
  • Duties of directors (board members) in section 79 of the PAA
  • Directors’ Code of Conduct, which reinforces the public sector values in section 7 of the PAA
  • Code of Conduct for Victorian Public Sector Employees (applies to employees of DELWP agencies)
  • any specific requirements in the agency's establishing Act
  • if the agency is subject to the Financial Management Act 1994, the ‘Instructions supporting the Standing Directions of the Minister for Finance 2016’ – see Instruction 2.1(i) and Direction 3.4(e).