Model policies and guidelines exist for both responding to gifts from others and for providing gifts, to assist the boards of DELWP agencies to comply with their gifts, benefits and hospitality obligations and good practice.

Responding to gift offers

All DELWP agencies must have a policy on ‘responding to gift offers’ that applies to all board members and employees.  Your agency’s policy should be consistent with the DELWP model policy.

Model policy – responding to gift offers

Model policy  Responding to gift offers  (major agencies)
New – December 2016
On Board Gifts Model Policy (PDF, 206.7 KB)
On Board Gifts Model Policy (DOCX, 337.9 KB)
Standard model policy for major DELWP agencies.  
Incorporates the new Minimum accountabilities for managing gifts, benefits and hospitality.  
Note: use this DELWP model policy rather than the generic model policy issued by the VPSC.
Model policy – Responding to gift offers
(small committees of management)
See the committees of management  support module for small (category 3) committees of management of crown land reserves.

Templates – responding to gift offers

Gift offer declaration form
Responding to gift offers
(major agencies)
New – December 2016
The template Gift offer declaration form is located in Appendix 1 of DELWP’s model policy on responding to gift offers (above).
Gifts register
Responding to gift offers
(major agencies)
New – December 2016
The template Register of responses to reportable gift offers is located in Appendix 2 of DELWP’s model policy on responding to gift offers (above).
Privacy collection statement  
Responding to gift offers
(major agencies)
New – December 2016
Privacy collection statement gift offers (PDF, 102.6 KB)
Privacy collection statement gift offers  (DOCX, 176.9 KB)
 An adjunct to the model policy.  
Assists agencies to comply with privacy laws when collecting information on gifts offers to board members and employees.

Guidance note – responding to gift offers

An overview
Responding to gift offers
(major agencies)
New – December 2016
Responding to gift offers – an overview (PDF, 143.5 KB)
Responding to gift offers – an overview (DOCX, 267.8 KB)
The ‘overview’ guidance note on responding to gift offers should be included in all induction kits for board members.  It is also suitable for use by employees.

Providing gifts

All DELWP agencies must have a policy on ‘providing gifts’ that applies to all board members and employees. Your agency’s policy should be consistent with the DELWP model policy.

Model policy – Providing gifts

Model policy  Providing gifts (major agencies)Available soon
The model policy on providing gifts is currently being developed.  It will be available soon.  DELWP agencies will be notified.
Model policy  Providing gifts (small committees of management)See the committees of management support module for small (category 3) committees of management of crown land reserves.

Guidance note – providing gifts

An overview  Providing gifts (major agencies)Available soon
The ‘overview’ guidance note on providing gifts is currently being developed.  It will be available soon.  DELWP agencies will be notified.

Background information

Minimum accountabilities

The Victorian Public Sector Commission (VAGO) issues the Minimum accountabilities for managing gifts, benefits and hospitality (which are binding) in the Gifts, Benefits and Hospitality Policy Framework (which is advisory).

All DELWP agencies must have policies in place for board members and employees that are consistent with the DELWP model policies on responding to gift offers and providing gifts.  These DELWP model policies incorporate the minimum accountabilities and other obligations and good practice.  

DELWP agencies should use the DELWP model policies, which are specifically designed to meet the needs of DELWP agencies, rather than the generic model policy issued by the VPSC.

Other obligations and good practice

Governance obligations in relation to gifts, benefits and hospitality include:

  • the establishing Act;
  • the Public Administration Act 2004 (‘PAA’), in particular:
    • s 7: public sector values
    • s 79: ‘duties of directors’ (board members)
    • s 13A: requirement to provide information to the Secretary of DELWP
    • s 81(1)(g): requirement to have an adequate gifts policy in place for board members
  • binding codes and accountabilities issued by the VPSC, in particular:
  • government policy;
  • any directions, guidelines and/or statements of obligation or expectation issued by the Minister; and
  • if the agency is subject to the Financial Management Act 1994, the ‘Instructions supporting the Standing Directions of the Minister for Finance 2016’ for agencies which are subject to the Financial Management Act 1994 to have policies and procedures in place in relation to gifts, benefits and hospitality – see Instruction 2.1(i) and Direction 3.4(e)
  • all other laws and obligations that bind the agency.

Related support modules

Victorian Public Sector Commission:

  • The Minimum accountabilities for managing gifts benefits and hospitality (which are binding) are located in the Gifts, benefits and hospitality policy framework (which is advisory). The minimum accountabilities are incorporated into the DELWP model policy above.)
  • NOTE: use the DELWP model policy not the generic VPSC model policy!
  • Directors' Code of Conduct (which applies to board members)
  • Code of Conduct for Victorian Public Sector Employees (which applies to employees of DELWP agencies)

Victorian Ombudsman: The Ombudsman investigates complaints and issue reports to Parliament, including on whether various public sector agencies are meeting the required governance standards (e.g. gifts).

Victorian Auditor-General: VAGO investigates and reports to Parliament on whether a public sector agency is meeting required standards (e.g. gifts). Reports often useful to other agencies.